2012 Minutes
Kaskitayo House Condominiums
Condominium Plan No.
762-2678
DATE: Thursday, January 19, 2012
PLACE: UNIT #204 B 5 Kaskitayo House
TIME: 6:30 pm
1.
ESTABLISHMENT OF QUORUM
PRESENT:
Susan
Rettaler 102-10528
29th Avenue
Hania
Kura 204-2916
105 A Street
Rose
Kody
Grant
McCargar off-site
Charlene
Ball 301-2908 105
A Street
TMA Management Suzanne Doerksen
2. Call to order:
The President, Grant McCargar called the meeting to
order at 6:30 p.m.
3. Guests and delegations:
none
4. Approval of Agenda:
MOTION: Rose/Hania to approve with amendments CARRIED
5. Approval of the Minutes:
MOTION:
Rose/Hania to approve the minutes dated Nov 24 /11 and Dec. 29/11. Charlene to send copy to Grant CARRIED
6. Property Directors Report Attached to these
minutes.
7 Business /Arising from minutes
a.
Chimney Inspections: Chim Chimney/cleaning: recommendedletters sent owners. CLOSED
b. Windows and Doors: ongoing/partially
completed – Action: TMA to send report to Grant
– Grant to follow up with Award Windows on basis of DW's report
c. Litigation-ongoing/
Grant
Board withheld
payment to DW Contracting $813.75 (labour PHH Arc testing)
Action: Suzanne to get DW to call Grant.
PHH
ARC has completed as per e-mail received 1/5/12.
MOTION: Grant/ Rose. To hire Morrison
Hershfield to do the engineering work up to
$10,000 CARRIED
d. Snow Removal: Snow piled near buildings/Board to report -
Sand
boxes: CLOSED
e. Pets/ Draft: pet registration form for review-Susan TABLED
f. Furnace
rooms/Action Electric/DW -Grant FORWARD
g. Slip and fall: FORWARD
h. Intercoms: quote to upgrade system/8 are not completed.
(a) Board
withheld payment to Sentech for intercom repairs. Sentech’s response sent to
Board.
(b) TMA to get competitive quotes from other companies to
repair intercoms FORWARD
Camtec’s
report & recommendations reviewed. Intercoms were replaced in 2003.
Action: TMA to pay the
invoice; Grant to provide the Board with the intercom list.
i. AV8 Invoice:
Adjusted invoice paid. AV8’s response sent to Board.
Action: TMA to
respond to Jan. 16 letter with invoice & Mar/11 minutes re Sandcrest
painting.
j. Water damage: B1-103 tenant: mould
report rec’d from owner. Owner sent report to KH hotmail account. CLOSED
k.
RFS: Excel Inspections: quote
approved, work is underway. Action: TMA to have them contact Charlene for complex
plans. Hania to get blueprints scanned. FORWARD
l. B4-102: deck cleaned up CLOSED
m.
B3-101: Furnace room key. Charlene will try to obtain. Grant to
contact.
n. Communication: Board &
TMA. CLOSED
o.
B5-302: Owner to send confirmation repairs
completed end of January. ONGOING
Action:
Board member to inspect with property manager after deadline.
p.
B5-102: pet droppings.
Second letter sent to owner by TMA. No response to date.
FORWARD
q.
Starbrite Janitorial: contract
signed. CLOSED
r. Survey map: TMA gave the map to
Charlene to file. CLOSED
s. B3: Water damage: Repairs/ Corporation Insurance claim ONGOING Action: TMA to create
spreadsheet of all related expenses; Rose to set up insurance receivables
t. Janitor resignation/close out: hand over keys/ change lock box code. Action:
TMA to contact Tracy to return 2nd set of keys to Hania.
u. B3 entrance keys: Action: TMA to give (5 keys) to KDM to return to Charlene.
v. 2012 Budget:
fee increase package mailed to owners
5/12/11. CLOSED
w.
Washers: Repaired. CLOSED
x. AA
Johnny: installed 5 taps in electric
rooms. Invoice rec’d for payment. CLOSED
8. Correspondence:
Received:
B1 103 Noise
complaint (advised owner to call police). Action: TMA to
forward letter of complaint to owner.
B4-201;
Billed back to unit for water damage. Payment
received; Interest still owing.
Sent:
a. Chimney Recommendations: B4-102
& B1 102
b. B5: 302 Water Damage/repairs
deadline Jan 15/11
c. B4-201: Clarification on bill back Oct 2010. Previous correspondence included in letter. Payment received.
d. B3-302/Title Pull: new owner.
No estoppel requested. Arrears inherited
from old owner. Welcome package fee increase package & arrears notice sent
Jan 9/12. Action:
If payment not received by Jan. 31, 2012, proceed with pre-caveat letter.
9. Financial Report:
a. YTD Reports
MOTION:
Rose/Hania To invoice Royal Sun Alliance for 50% of legal fees paid to Dec. 31,
2011. Action: Grant to send related
correspondence to TMA. CARRIED
MOTION:
Rose/Hania: To hire Cass & Fraser
now to audit 2011 books at $1580.00. CARRIED
As of Dec. 31, 2011:
Accounts Receivable
$3,347.93
Reserve Fund $248,459.35
MOTION:
Rose/Hania. To accept financials as reported for information only. CARRIED
Treasurer to hold Reserve Fund Transfer cheque
$81,114.35 until Feb.
10. New Business:
a. B5
-201and B1-103: Fighting in hallway.
Bloodstains cleaned. INVOICE PENDING
b. Year- end audit: Cass & Fraser quote rec’d
$1,580.00 plus $500.00 change in management. Amzad Amir & Barb Surry cannot
take on at this time.
c. B1-304:
Key stuck in door. Locksmith called as
per Board Members directive.
d. B5 heater not working: Save on Mechanical repaired as per Board member directive.
e.
Insurance quotes: FORWARD
f. New Management: TMA sent updated owners list to
KDM Management as requested.
10. Next Meeting: to
be arranged with KDM.
11. Adjournment - 8:59 p.m.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO HOUSE
FEBRUARY 16, 2012
PRESENT: Rose Kody Treasurer
Charlene
Ball Secretary
Anna
Kura Property
Director
Susan
Rettaler Director
Margaret Branscombe Condominium Manager KDM Management
Inc.
Via
teleconference: Grant McCargar President
ABSENT W/REGRETS: None
1.
CALL TO ORDER:
The
meeting was called to order at 6:31 P.M. by Grant McCargar.
2.
ELECTION OF CHAIRMAN:
There
being no objection Grant McCargar chaired the meeting.
3.
QUORUM:
There
was a quorum present
4.
APPROVAL/ADDITIONS OF AGENDA:
·
A MOTION
by Rose Kody to approve the agenda with amendments SECONDED by Susan Rettaler CARRIED.
5.
APPROVAL/AMENDMENTS OF MINUTES: January
19, 2011
·
MOTION by
Anna Kura to approve the minutes dated January 19, 2011 SECONDED
by Rose Kody CARRIED.
6.
BUSINESS ARISING FROM THE
MEETING:
·
A MOTION
was made by Grant McCargar to appoint Adam Buschkiel to the Board to fill the
vacancy SECONDED by Charlene Ball CARRIED. Grant
McCargar to approach Adam Buschkiel.
7.
PROPERTY DIRECTORS REPORT:
·
We are in need of a handyman –
Margaret Branscombe to get rates and hours
·
Garbage issue – Flyer to go up to
residents
·
Newsletter – Getting this
together
8.
OLD BUSINESS:
·
A MOTION
was made by Anna Kura that at the next pre-trial meeting date Grant McCargar
insist that a trial date be set, no more meetings SECONDED
by Rose Kody CARRIED.
·
A MOTION
was made by Rose Kody to approve the proposal of work presented by Grant
McCargar to be completed by Morrison and Hirschfield to a maximum of $55,662.00
+ GST SECONDED by Anna Kura CARRIED Grant McCargar to deal solely on all contract work
in regards to litigation and authorize work to be done on behalf of the board
of directors. Grant McCargar will notify
Margaret Branscombe on each phase of work and give Margaret Branscombe at least
48 hours notice if any action is required of her.
·
A MOTION
was made by Rose Kody to hire Abris Construction up to a maximum of $8500.00 +
GST to complete work on north and west wall in building B5 to include the use
of a hygienist and change the unit number on quote SECONDED
by Anna Kura CARRIED.
·
Windows and Doors – Grant to
follow up with Award Windows.
·
Intercom Repairs – Margaret
Branscombe to provide quotes to board.
·
Tracy still has set of keys –
Margaret Branscombe to follow up with Tracy.
·
Reserve Fund Study – On Going
with Excel inspections
·
Legal unit 51 inspection of
completed repairs – Margaret Branscombe to follow up.
·
Quotes to be presented to the
board by Margaret Branscombe to replace the heaters in B5 & B2
·
Walkabout to be scheduled with
Charlene Ball, Anna Kura and Margaret Branscombe in March 2012
9.
FINANCIAL REPORT:
·
January 2012 report will be
reviewed at the March 2012 meeting.
10. NEW BUSINESS:
·
A MOTION
was made by Rose Kody to approve the revised budget that has no changes in
revenue, no changes to the Reserve Fund Contributions, just simply the
revisions cover an unbalanced budget that was passed previously SECONDED by Susan Rettaler CARRIED.
11. DATE AND LOCATION OF NEXT MEETING:
·
Tuesday March 27, 2012 @ 6:30 PM
(4th Tuesday of every month)
·
#204, 2916-105A Street
12. ADJORNMENT: MOTION: by
Grant McCargar that the meeting be adjourned at 9:31 PM.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO HOUSE
MARCH 27, 2012
PRESENT: Rose Kody Treasurer
Charlene
Ball Secretary
Hania
Kura Property
Director
Susan
Rettaler Director
Adam
Buschkiel Director
Margaret Branscombe Condominium Manager KDM Management
Inc.
Via
teleconference: Grant McCargar President
ABSENT W/REGRETS: None
1.
CALL TO ORDER:
The
meeting was called to order at 6:33 PM by Grant McCargar.
2.
ELECTION OF CHAIRMAN:
There
being no objection Grant McCargar chaired the meeting.
3.
QUORUM:
There
was a quorum present
4.
APPROVAL/ADDITIONS OF AGENDA:
·
A MOTION
by Susan Rettaler to approve the agenda with additions SECONDED
by Hania Kura CARRIED.
5.
APPROVAL/AMENDMENTS OF MINUTES:
·
MOTION by
Rose Kody to approve the minutes dated February 16, 2012 SECONDED
by Hania Kura CARRIED.
6.
BUSINESS ARISING FROM THE
MEETING:
·
Margaret Branscombe to make
suggestions to three policies a month for board, first three to be sent prior
to next meeting.
·
Susan Rettaler to review the
samples sent from KDM to create a draft pet registration and policy to be
presented to the board at the next meeting.
·
Newsletter was presented to board
prior to meeting and distributed to residents. Any future newsletters will go
out as directed by the board. CLOSED
7.
PROPERTY DIRECTORS REPORT:
·
Hania Kura and Charlene Ball to
go through handyman contract sent to them by Margaret Branscombe and adjust to
the specifics that KASK wants and send back to Margaret Branscombe to present
to Handyman for approval and/or contract for services prior to the next meeting.
·
Heaters are still needed in 2
buildings; quotes were requested after February’s meeting and still not
received to date by Margaret Branscombe.
·
Several letters were requested to
be sent by KDM to owners violating the bylaws.
·
Once pet registration and policy
are set by board, Margaret Branscombe to send forms to unit B5 102 to register
pets noted living in unit.
8. OLD BUSINESS:
·
Litigation update given by Grant
McCargar for information purposes-still ongoing.
·
A MOTION
by Rose Kody was made to allow Grant McCargar to act and settle on behalf of
the board of directors in the upcoming civil case mediation with AV8 in April
2012 SECONDED by Adam Buschkiel CARRIED
·
Grant McCargar followed up with
Award Windows and they have stated that they will rectify the problems once
their offices have been relocated this summer.
Grant McCargar to request Award Windows to put their offer to correct
deficiencies in writing prior to the next meeting.
·
Adam Buschkiel to have Energy
Security and Audio Ltd. to come and trouble shoot our intercom problems and
give quote to board prior to next meeting.
It was made known to the board of directors that Adam Buschkiel works
for this company and no objections were found with the board to proceed.
·
***** B5-302 B4-302 & 202 B4-104*******
·
Grant McCargar notified the board
that the unit owners who were asked to clean the mould from their units that
the deadline given was August 31, 2012.
An inspection will be scheduled with Abris construction by Grant
McCargar at the appropriate time and notices given. Adam Buschkiel offered to be present when
unit *** is inspected to photograph any other damages that are present as the
board has been notified that the unit is in disarray and could cause additional
damage to common areas.
·
Margaret Branscombe to follow up
with Belfore in regards to the final schedule for flood damage repairs in
process in B3, work should be completed soon.
Also Margaret Branscombe to have the invoicing and payment history from
Belfore forwarded for the files.
·
Fencing between buildings –
Tabled until Spring 2013
·
Walkabout to be scheduled with
Charlene Ball, Anna Kura and Margaret Branscombe in spring 2012.
9.
FINANCIAL REPORT:
·
A MOTION
by Susan Rettaler to accept the financial
report from Rose Kody for informational purposes only SECONDED
by Hania Kura CARRIED
10. NEW BUSINESS:
·
A MOTION
by Rose Kody to approve the additional electrical work that Abris Construction
informed Grant McCargar that needed to be done to bring units up to code during
the crawl space repairs and bill back to the units at the owners cost SECONDED by Adam Buschkiel CARRIED.
·
A Reserve Fund Study Update
Committee of Grant McCargar, Rose Kody, Hania Kura and Charlene Ball will go
through the updated report sent to them and bring the recommendations for the
Reserve Fund Plan to the next meeting for board approval.
·
Margaret Branscombe to get in
touch with Royal Sun Alliance in regards to the outstanding balance of
$17,557.27 and present to the board prior to the next meeting.
·
Margaret Branscombe to follow up
with the auditors to verify that they will complete the returns necessary for
the CRA and ensure they will be filed prior to June 30, 2012 and present
findings to the board prior to the next meeting.
·
Rose Kody requested that KDM keep
track of utilities to make sure that 13 months are not entered on the 12 month
financials.
11. DATE AND LOCATION OF NEXT MEETING:
·
Tuesday April 24, 2012 @ 6:30 PM
(4th Tuesday of every month)
·
#204, 2916-105A Street
12. ADJORNMENT: MOTION: by
Grant McCargar that the meeting be adjourned at 8:44 PM.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO HOUSE
Approved Board Meeting Minutes
APRIL 24, 2012
PRESENT: Rose Kody Treasurer
Charlene
Ball Secretary
Hania
Kura Property
Director
Margaret Branscombe Condominium Manager KDM Management
Inc.
ABSENT W/REGRETS: Susan Rettaler, Adam Buschkiel and Grant McCargar
1.
CALL TO ORDER:
The
meeting was called to order at 6:26 PM by Charlene Ball.
2.
ELECTION OF CHAIRMAN:
There
being no objection Charlene Ball chaired the meeting.
3.
QUORUM:
There
was a quorum present pursuant to bylaw section 6.
4.
APPROVAL/ADDITIONS OF AGENDA:
·
A MOTION
by Hania Kura to approve the agenda with additions SECONDED
by Rose Kody CARRIED.
5.
APPROVAL/AMENDMENTS OF MINUTES:
·
MOTION by
Rose Kody to approve the minutes dated March 27, 2012 SECONDED
by Hania Kura CARRIED.
6.
BUSINESS ARISING FROM THE
MEETING:
·
MOTION by
Hania Kura to approve the Bylaw Fine Policy with amendments SECONDED by Rose Kody CARRIED.
·
MOTION by Hania Kura to approve the Arrears Policy
with amendments SECONDED by Rose Kody CARRIED
·
MOTION by
Hania Kura to remove the Documentation Policy as it no longer applies SECONDED by Rose Kody CARRIED
·
KDM to create a draft pet
registration and policy to be presented to the board prior to the next meeting.
·
The board requested that Shiba
Construction (Handyman) to acquire a lock box to put their own set of keys to
the building for their use only to avoid keys missing by contractors etc. A set was provided by Hania Kura after the
meeting for this specific use. KDM to
notify Tim of Shiba to install the lock box and give the code to Margaret
Branscombe for the records.
·
Heaters – Ongoing
·
Award Windows guarantee in
writing provided by Grant – Tabled to next meeting
·
AV8 Mediation – Tabled until
after next date set of July 4, 2012
·
Mould in L 51 and L 29 board
inspection report from Grant – Tabled until next meeting
·
KDM to get with Belfor in regards
to the schedule and work still not completed.
A check was signed but the board requested that it be held until this
work is completed and then released.
·
Reserve Fund Plan to be presented
to board for approval by the committee – Tabled until next meeting.
·
Royal Sun Alliance receivable of
$17,557.27 will be possible only with copies of the original attorney’s
bills. The records that were transferred
from TMA did not contain them and it may be possible that the auditor has
them. Since Grant McCargar has immediate
access to these bills he is to forward them to Margaret so that she can collect
this receivable for use by the corporation in respect to the work currently
being completed.
·
KDM contacted the auditor in
regards to the questions that Rose Kody had and the correspondence that was
received was accepted. Once the audit is
approved for final copy by the board of directors the CRA reports will be given
to the board for signature and mailed prior to the deadline of June 2012. KDM to request this be done prior to the next
meeting as time is tight.
7.
PROPERTY DIRECTORS REPORT:
·
Hania Kura reported that 10 hours
a month will be affordable for the board for the handyman.
·
Heaters are still needed in 3
buildings; quotes were received and presented.
KDM to have Save On also to look at the hot water tanks and advise and
also to quote fixing what is wrong with the heater in B3 level 1 mechanical
room.
·
KDM to review contract with
janitorial company to see about termination of contract and get two quotes as
the current company is not doing the contracted work per their contract.
8. OLD BUSINESS:
·
Litigation – Tabled until next
meeting
·
Fencing between buildings –
Tabled until Spring 2013
9.
FINANCIAL REPORT:
·
A MOTION
by Rose Kody to accept the March 2012 financial reports SECONDED
by Hania Kura CARRIED
·
KDM to send a firm letter to
legal unit 37 in regards to arrears
·
MOTION by
Hania Kura to place a caveat on Legal unit 54 SECONDED
by Charlene Ball CARRIED
·
MOTION by
Rose Kody to close the GIC with Canadian Western Bank and transfer the balance
to the Reserve Fund Account at the Royal Bank upon maturity of May 18, 2012 SECONDED by Hania Kura CARRIED
·
KDM to contact CWB and get
information needed to carry forth the above action for the GIC.
10. NEW BUSINESS:
·
Confidentiality Agreements were
sent via e-mail on April 24, 2012. Grant
McCargar, Susan Rettaler and Adam Buschkiel
need to send their signed copy to KDM on or before the next board meeting. The other three members have signed and given
them to KDM.
·
The board reviewed a request for
renovations (washer and dryer installation and new kitchen flooring) in legal
unit 18 and asked KDM to send a letter with approval on the following
conditions:
i.
Installed by a professional
licensed contractor
ii.
Dryer vent properly vented
iii.
Proper Permits pulled
iv.
Copy of documentation showing
adherence to above and spec for dryer vent plan
v.
Reserve the right to ask to
remove if above not followed
vi.
Reserve the right for inspection
after work complete
vii.
Flooring approved
viii.
Provision for discarding of
garbage from renovation
·
KDM to get quote in regards to a
no parking at any time sign, location to be in front of B3.
·
MOTION by
Hania Kura to ratify the previous e-mail vote for Weeping Tile work to be done SECONDED by Charlene Ball CARRIED
·
KDM to get a No Trespass for the
individual who is coming around property disturbing the peaceful environment of
the property.
·
KDM to get 2 quotes for bylaw
revisions from lawyers and present to the board.
·
KDM to re-send out notification
to legal unit 50 as first letter came back “moved” so to change the address to
read “residents” and re-mail.
11. DATE AND LOCATION OF NEXT MEETING:
·
Tuesday May 22, 2012 @ 6:30 PM
·
#301, 2908-105A Street
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO
HOUSE
Approved
Informal Board Meeting Minutes
June
6, 2012
PRESENT: Grant
McCargar President
Rose Kody Treasurer
Charlene Ball Secretary
Susan Rettaler Director
Adam Buschkiel Director
REGRETS:
Hania Kura Director
This
was an informal meeting of the Board of Directors to review Morrison
Hershfield’s scope of work prior to sending it out for tender.
Submitted by Charlene Ball, Secretary
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO HOUSE
Approved Board Meeting Minutes
(rescheduled from May
22, 2012)
June 26, 2012
PRESENT: Grant McCargar President
Rose Kody Treasurer
Charlene
Ball Secretary
Hania
Kura Property
Director
Susan
Rettaler Director
Brittany Durelle Condominium
Manager Assistant, KDM Management Inc. Monica Kozak Condominium Manager, KDM Management Inc.
ABSENT W/REGRETS: Adam Buschkiel
1. CALL TO ORDER:
The
meeting was called to order at 6:30 PM by Grant McCargar.
2. ELECTION OF CHAIRMAN:
There
being no objection Grant McCargar chaired the meeting.
3. QUORUM:
There
was a quorum present pursuant to bylaw section 6 – 5 of the 6 members were
present.
4. APPROVAL/ADDITIONS OF AGENDA:
·
A MOTION
by Charlene Ball to approve the agenda with additions SECONDED
by Hania Kura. CARRIED.
5. APPROVAL/AMENDMENTS OF MINUTES:
·
MOTION by
Charlene Ball to approve the minutes dated April 24 and June 6, 2012 SECONDED by Susan
Retaller. CARRIED.
6. BUSINESS ARISING FROM THE MEETING:
a. Policy Reviews – Tabled
b. Heaters
Heater
in B3 still works, however needs to be serviced and then turned off. KDM will have
Save On Mechanical call Grant on this.
KDM will get quotes from a couple more mechanical
companies and email to the board.
c. Award Window
The
hourly rate to repair the windows is $105 an hour. Grant has a list of approximately 8 units with window issues. Grant will forward the list to KDM to follow
up with the unit owners and see if
the issues still standing.
d. Intercom Quotes
KDM
will follow up with Adam for more information on what he feels is a good
system. The
Corporation does not want to deal with Sentech.
e. Owners Notification to
Fix Mould in Units – Tabled
f. Belfor Update
KDM
to call regarding the outstanding issues relating to the B3 flood. Belfor has to remove the lock box on the railing on the door and they must return
the key.
g. No Trespassing Sign – Tabled
h. Reserve Fund Plan
MOTION BY Grant
McCargar to accept the Reserve Fund Report date March 2012 for information SECONDED BY Rose
Kody. CARRIED.
The
Board requires numbers for the special assessment before reviewing and
completing the Reserve Fund Plan.
i. Royal Sun Alliance
Update
Some
funds have been received from Royal Sun Alliance.
j. Auditor Reports and
CRA forms – complete
7. PROPERTY DIRECTORS REPORT:
·
KDM is to send a letter to B5,
unit 301 and advise the owner that they are parking in the wrong spot.
8. OLD BUSINESS:
a. Litigation – on
going.
b. Fencing – table
to Spring 2013, remove from agenda
9. FINANCIAL REPORT:
a. Approval of Financial
Statements
MOTIONED by
Grant McCargar to accept the May 2012 financial reports SECONDED by Hania Kura. CARRIED.
b. Approval of Check
register
All
cheques were signed as per cheque register except the cheque for Morrison Hershfield
c. Cheque Signing – all
other cheques were signed
d. Arrears
MOTIONED BY Grant
McCargar that KDM send Legal 54 to legal to collect the amount in arrears. SECONDED BY Charlene Ball. CARRIED.
It
was noted that the addresses have to be updated. KDM is using the addresses from the land titles which is not correct as most
owners have moved.
10. NEW BUSINESS:
a. Confidentiality
Agreements – tabled.
b. Parking Sign
It was mentioned that Cliff’s Towing
has “No Parking” signs. KDM will look
into getting the appropriate signs for
the stalls quoting the City of Edmonton Bylaws.
c. Janitorial
The
Board decided to sign a contract with the existing janitorial company, Star
Janitorial. KDM will notify Star Janitorial.
d. Bylaw Revision Quotes –
Table
e. Rental Signs
Rental
sign issues were discussed. Interested
parties bother residents on the first floor, when
the unit for rent is on the second or third floor.
f. Grounds Maintenance
KDM
will notify the contractor to apply round up to the cracks in the concrete and pavement.
g. Handyman
The
Board would like to see a list of what he has done to date and continue the
reporting on a monthly basis.
The electrical outlets need repairs,
sealant on crack in the pavement, shed needs to be evaluated and moved to the NE corner of the parking lot.
Legal 54 – Balcony – KDM will ask
the handyman to clean the garbage off the balcony and the balcony washed off.
A locksmith will be required, which will be billed back to the unit owner.
h. Siding
MOTIONED BY Grant
McCargar and SECONDED BY Hania Kura that the
Board select the siding
described as Gentech Almond (clapboard) to replace all the stucco on the buildings.
CARRIED.
11. DATE AND LOCATION OF NEXT MEETING:
·
Tuesday July 24, 2012 @ 6:30 PM
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO HOUSE
JULY 24, 2012
PRESENT: Rose Kody Treasurer
Charlene
Ball Secretary
Hania
Kura Property
Director
Margaret Branscombe Condominium Manager KDM Management
Inc.
Via
teleconference: Grant McCargar President
Susan
Rettaler Director
ABSENT W/REGRETS: Adam Buschkiel Director
1.
CALL TO ORDER:
The
meeting was called to order at 6:37 P.M. by Grant McCargar.
2.
ELECTION OF CHAIRMAN:
There
being no objection Grant McCargar chaired the meeting.
3.
QUORUM:
There
was a quorum present
4.
APPROVAL/ADDITIONS OF AGENDA:
·
A MOTION
by Hania Kura to approve the agenda with additions SECONDED by
Rose Kody CARRIED.
5.
APPROVAL/AMENDMENTS OF MINUTES:
·
MOTION by
Rose Kody to approve the minutes with amendments dated June 26, 2012 SECONDED by Hania Kura CARRIED.
6.
BUSINESS ARISING FROM THE
MINUTES:
a)
A MOTION
was made by Grant McCargar to hire A.D.E. Technical services to turn off and
fix the heater in building B3 electrical room as soon as possible SECONDED by Hania Kura CARRIED.
b)
Intercom tabled until next
meeting as Adam was not present and KDM to gather more quotes for the intercom
system.
c)
KDM to contact Belfor for an
inspection in follow up to work completed and meet on site with KDM and Charlene
Ball for Thursday or Friday during the day.
(Meeting set for Friday July 27 at 9:30 AM)
d)
KDM to call owners on the listing
of windows and doors to see if the issues still exist and arrange appointments
with Award Windows (Grant to send KDM quote) that board has already approved.
e)
KDM to send letters to B5 302 parking
in another residents assigned stall and B5 301 in regards to parking in
visitors parking not allowed by a resident.
f)
L54, KDM to contact the contact
on note on door in regards to no one in residence and any helpful information
needed to speed process up for foreclosure. (Charlene to forward notice
information to KDM to continue)
g)
Star-Brite Contract to be signed
by Margaret Branscombe on behalf of the board as directed.
h)
KDM to notify Shiba to work on
shed and round up and repair plug ins, also to send over listing from Hania for
additional items and to have any extra work done (not normal maintenance items)
listed on the monthly invoice so that the board is aware of items being
completed.
i)
KDM to check files for units B5
302 and B5 303 to check on the dates for mould repairs to have been completed
and follow up with owners as to the work being done and schedule a visit to
verify mould work completed. August
deadline.
j)
Bylaw revisions to be tabled
until another time.
k)
Hania to notify KDM of Signage
needs.
7.
PROPERTY DIRECTORS REPORT:
·
KDM to send letters/call to B1
301, 302, 303, 304 to see why there is garbage and recycling left in the
stairwells and find way to have it removed.
8.
OLD BUSINESS:
·
Litigation - Ongoing
9.
FINANCIAL REPORT:
·
Financials were accepted for
information purposes for June 2012.
·
KDM to send copies of Morrison
Hershfield bills to Grant to review.
·
Arrears – owners in arrears over
60 days will be sent caveat notices.
Grant will call the owners over 60 days in arrears to see if there was a mix up when during the
transition to KDM Management Inc.
10. NEW BUSINESS:
·
KDM to continue with the Policy
suggestions for three policies a month until complete, to be presented at the
next board meeting. - TABLED
·
Fire Inspection Report came in
and deficiencies listed, board is aware that these need to be resolved
immediately KDM to forward listing to Shiba for them to repair items within
their talents and hire for the balance of annual testing of systems by
qualified companies.
·
KDM to contact Shiba and have
them check the crawlspaces for flooding and notify board of any findings either
way.
·
KDM to contact Admiral Carpet
Cleaning and have all buildings cleaned MOTION by Hania
Kura SECONDED by Charlene Ball CARRIED.
·
Walkabout findings, KDM to follow
up on list.
·
AGM, KDM to contact Pentecostal
Church South Side and Nazarene Church South Side to see what dates in September
are available for the AGM (20th?)
11. ITEMS TABLED – NO DISCUSSION NECESSARY
a.)
Fencing between Building 2 and 3
b.)
Bylaw revision
12. DATE AND LOCATION OF NEXT MEETING:
·
Thursday August 23, 2012 @ 6:30
PM
·
#204, 2916-105A Street
13. ADJOURNMENT: MOTION: by
Grant McCargar that the meeting be adjourned at 8:45 PM.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO HOUSE
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
BOARD OF DIRECTORS – SPECIAL MEETING
Tuesday August 14, 2012
8:30 p.m. #204, 2916 – 105A STREET
1.
CALL
TO ORDER: 8:38 p.m.
2.
CHAIR: Grant McCargar
3.
PRESENT: Grant McCargar, Charlene Ball, Hania Kura,
Rose Kody, Susan Rettaler (phone)
4.
ABSENT: Adam Buschkiel
5.
QUORUM:
Yes
6.
SPECIAL
ASSESSMENT:
Moved by Grant McCargar; Seconded by Rose Kody.
To
immediately assess the owners a total of $714,059.00 (by unit factor) to be
paid in full by October 31, 2012 to cover expected expenses to replace weeping
tile plus expenses incurred to date for crawlspace repairs. CARRIED.
NOTE: An
information meeting for owners regarding the special assessment and litigation
update will be scheduled for Monday, August 27, 2012 at 7:00 p.m. at a location
to be confirmed.
7.
INTERCOMS.
Moved by Charlene Ball; Seconded by Hania Kura.
To
replace the intercom system as per quote #100 dated August 10, 2012 from Energy
Security & Audio Ltd for the amount of $8,421.00 including GST.
CARRIED.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO HOUSE
Approved Board Meeting Minutes
August 22, 2012
PRESENT: Grant McCargar President
(By Telecom)
Rose Kody Treasurer
Charlene
Ball Secretary
Hania
Kura Property
Director
Adam
Buschkiel Director
Monica Kozak Condominium Manager,
KDM Management Inc.
ABSENT W/REGRETS: Susan Rettaler Director
1. CALL TO ORDER:
The
meeting was called to order at 6:30 PM by Grant McCargar.
2. ELECTION OF CHAIRMAN:
There
being no objection Grant McCargar chaired the meeting.
3. QUORUM:
There
was a quorum present pursuant to bylaw section 6 – 5 of the 6 members were
present.
4. APPROVAL/ADDITIONS OF AGENDA:
A
MOTION by Hania Kura and SECONDED by Adam Buschkiel to approve the agenda with the
following additions: Old Business: a) Fire Inspection b) AGM Date and New Business: a) Insurance
Appraisal b)Special Assessment Meeting c) Walkabout
d) Sand Boxes e) Eaves f) Roof. CARRIED.
5. APPROVAL/AMENDMENTS OF MINUTES:
MOTION by Hania Kura SECONDED by Adam Buschkiel to approve the minutes dated
July 14, 2012 with amendments. CARRIED.
MOTION by
Rose Kody SECONDED by Hania Kura to approve the
minutes dated August 14, 2012 CARRIED.
6. PROPERTY DIRECTORS REPORT:
The
communications regarding property issues will be from Hania to KDM to the
contractor. Hania will prepare a task
log with the date of the report, work to be done and date of completion, and
forward to KDM.
KDM
will email Hania when the task has been completed.
7. BUSINESS ARISING FROM THE MINUTES:
a. Litigation – Ongoing
Unit
owners were notified via email and mail about the Special Assessment and the
Special Assessment Meeting.
The
Board discussed financing options brought forward by KDM and decided against it
as the Special Assessment is the best route.
Most of the funds will have to be collected prior to commencement of any
work.
b. Heaters
The
Board decided to repair the heaters on an as needed basis.
c. Intercom
The
new intercom system has been ordered from Energy Security. Grant will email all owners asking them to
supply the phone number that they would like the intercom programmed to.
d. Belfor
Belfor
has looked after all the deficiencies except the carpet cleaning. The invoice will be forwarded to KDM. KDM will check to see what funds were
received from insurance.
e. Windows
Grant
has confirmed that Award Windows will repair all the windows as required. KDM will follow up with unit owners on the
list to see if the issues are still outstanding and forward contact information
to Award Windows to do the repairs.
f. Towed Car - complete
g. Legal 54 Update
This
unit is in foreclosure and the bank has taken over. KDM is to follow up and determine when the
caveat was placed and when it went into foreclosure.
h. Shiba Contracting
Shiba
has looked after some of the deficiencies on the list from Fire
Prevention. The outstanding items will
be looked after by 3D Fire and Safety.
Shiba
has notified KDM that the crawl spaces have been checked and they are all dry.
Adam
will ask a handyman to repair the electrical plugs that Shiba could not.
i. Parking Signs
KDM
will order three visitor parking signs:
“VISITOR PARKING, NO RESIDENT/TENANT PARKING”. One with a right pointing arrow, one with two
arrows (left and right pointing) and one with a left pointing arrow.
j. AV8 and Mould
AV8
is complete. Mould – KDM will ask Pryme
Contracting to invoice the unit that they did the work for and not the
Corporation.
k. Carpet Cleaning
Carpet
cleaning is scheduled for Monday, August 27, 2012.
l. Policies – Tabled
m. Fire Inspection
3D
Fire and Safety will be correcting the deficiencies and doing the
inspection. Shiba has looked after some
of the minor deficiencies.
n. AGM Date
KDM
will confirm the date of the AGM with the venue, the Church of the Nazarene and
prepare the AGM packages.
8. FINANCIAL REPORT:
a. Approval of Financial
Statements
MOTIONED by Hania
Kura and SECONDED by Adam Buschkiel to accept
the July 2012 financial statements as
information. CARRIED.
b. Approval of Cheque
register
KDM
will forward a copy of the cheque register via email to the Board prior to the
meetings and email a copy of the financials.
c. Cheque Signing – all
other cheques were signed.
d. Arrears
When
caveats are placed the condominium fees are to be accelerated to the end of the
year. Grant
will call the unit owners in arrear and determine if the arrears are due to the
transition of management companies and change of bank accounts for the direct
debit.
e. GIC
The
GIC in the amount of $46,457.74 will have to be cashed in September as funds
will be needed for the roof.
f. Royal Sun Alliance
KDM
will reconcile funds received from Royal Sun Alliance with the Financial
Statements.
9. NEW BUSINESS:
a. Letter to 201,
2912-105A for alarm clock noise
b. TD Bank Proposal
TD Bank is offering
lower monthly service charges, no fees for transfers between accounts and
interest on the operating accounts with balances greater than $.01.
The Board will revisit moving the
Corporate bank accounts to TD once the cheques run out with RBC.
c. Arrears
KDM
is to caveat units with arrears more than 60 days. Condominium contributions are to be
accelerated to the end of the year.
Units are to be sent to legal after 90 days.
d. Insurance Appraisal
MOTION by
Adam Buschkiel and SECONDED by
Hania Kura that the Corporation hire Gardiner Appraisal to appraise the
building. CARRIED.
e. Special Meeting
Alternative
financing for the Special Assessment was discussed as noted above.
f. Sandboxes
Adam
will look into purchasing plastic sandboxes.
g. Roof Quotes
Quotes
were received from Fraser Brothers and Affordable Roofing. Adam will obtain a third quote.
h. Special Resolution
A
special resolution is required to change from stucco to siding. KDM will forward to Grant an example of a
Special Resolution that could be included in the AGM package mail out.
10. ITEMS TABLED – NO DISCUSSION NECESSARY:
a. Fencing between
buildings table until Spring 2013.
b. Walkabout Spring/Summer
2013
11. DATE AND LOCATION OF NEXT MEETING: AGM
12. ADJOURNMENT: MOTIONED by
Charlene Ball that the meeting be adjourned at 8:30
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO HOUSE
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
BOARD OF DIRECTORS – SPECIAL MEETING
Tuesday August 26, 20126:30 p.m.
Southside Church of
the Nazarene – 10712 – 29 Ave. NW
1.
CALL
TO ORDER: 6:30 p.m.
2.
CHAIR: Grant McCargar
3.
PRESENT: Grant McCargar, Charlene Ball, Hania Kura,
Rose Kody, Susan Rettaler
4.
REGRETS: Adam Buschkiel
5.
QUORUM:
Yes
6.
2011
Audited Financial Report
Moved by Rose Kody; Seconded by Hania Kura.
To
accept the 2011 Audited Financial Report.
CARRIED.
7.
Adjourned: 6:40 p.m.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO HOUSE
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
MEETING
OF THE BOARD OF DIRECTORS
SEPTEMBER
20TH, 2012
SOUTHSIDE CHURCH OF
NAZARENE
10712 – 29 AVENUE
EDMONTON,
ALBERTA
SHORT
MEETING MINUTES
1. Call to Order at 9:02 PM
2. Election of Officers
President: Grant McCargar
Vice President: Jason
Lorenz
Secretary: Rose
Kody
Treasurer: Charlene
Ball
Property Director (B1 & B2): Anna
Kura
Property Director (B3, B4 & B5): Clare
Pasterfield
Bylaw Director: Kent Sutherland
MOVED BY Kent Sutherland and SECONDED BY Anna Kura that the
Officers of the Board be accepted as
above. CARRIED.
3. Forms: Board Member
Information
Confidentiality Forms
Form 8
MOVED
BY Clare Pasterfield and SECONDED
BY Jason Lorenz that the Form 8 be
signed with the new members. CARRIED.
4. Banking Forms:
New or Change of Signing Authorities
MOVED BY Jason Lorenz and SECONDED BY Clare Pasterfield that any two, of the 4 Board
members listed have signing authority on the Corporation
account. CARRIED
5. Sign Cheques, all cheques signed.
6. Old Business
a. Roof – quotes need adjusting. Board will meet to vote during early
October
b. Intercom
– KDM will send to Board any updates required. Done.
c. Window – Award Windows to have a date to go into units. KDM to get
quotes on lockboxes for insuite tasks, or rental cost.
d. B5 303 & 305 mould – KDM to sent formal letter
of date Board will send some to inspect the units.
e. Parking Signs – Hania will take to building. Shiba
to install. KDM to advise Shiba of task. Done.
f. Shiba, complete tasks
reviewed, incomplete to be added with next list.
7. New Business
a. Property Director Report – new report emailed to KDM for contractor
repairs.
b. 3D Fire
Deficiency Quote – email to the Board for discussion.
c. Shiba,
to do list – KDM will advise new items.
8. Monthly Meeting Schedule
Board meetings will be held the fourth Tuesday of the month. The next
Board meeting will October 23rd at 630 pm, Kent Sutherland’s Unit B4
302.
8. Adjournment
There being no further business the meeting was adjourned at 946 pm.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO
HOUSE
Special
Board Meeting
October
12, 2012
PRESENT: Grant McCargar President (phone)
Jason
Lorenz Vice-President
Charlene Ball Secretary
Kent Sutherland Director
ABSENT: Claire
Pasterfield Director
Hania
Kura Director
Rose
Kody Treasurer
1.
CALL TO ORDER:
The meeting was
called to order at 2:40 p.m. by Grant McCargar.
2. SPECIAL RESOLUTION TO
PURCHASE LEGAL UNIT 29:
A MOTION was made by Charlene Ball to
have our lawyers draft a Special Resolution to purchase for fair market value
Legal Unit #29 in settlement of the outstanding litigation. SECONDED by Jason Lorenz. CARRIED.
3.
ADJOURNMENT. The meeting was adjourned at 3:02 p.m.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE OWNERS:
CONDOMINIUM PLAN NO. 782 2678
BOARD OF
DIRECTORS MEETING DRAFT AGENDA
October 23rd,
2012
6:30 PM B5
- 204
1.
CALL
TO ORDER:
2.
ELECTION
OF CHAIRMAN: Grant McCargar (4 in
favour; 3 opposed; CARRIED)
3.
PRESENT: Monica
Kozak – KDM (departed at 9:50 p.m.)
Grant McCargar (President) by teleconference
Jason Lorenz (Vice-President)
Rose Kody (Treasurer)
Charlene Ball (Secretary)
Clare Pasterfield (Director)
Hania Kura (Director)
Owners: Manal El Husseiny
Elizabeth
Hastings
4.
ABSENT
W/REGRETS:
5.
QUORUM:
6.
APPROVAL/ADDITIONS
OF AGENDA:
7.
APPROVAL/AMENDMENTS
OF MINUTES: August 2012 & Short Meeting Sep 20th 2012
Meeting – October 12, 2012
8.
PROPERTY
DIRECTORS REPORT:
9.
OLD
BUSINESS:
a. Litigation - update
b. Fire Inspection Deficiency –
3D and Shiba
c. Windows – All Reach onsite
Oct 17-18 to complete repairs
d. Electrical Plugs –
Action Electric
e. Parking Signs – complete
f. Carpet Cleaning – complete
g. Roof Quotes
h. Lock Boxes
10.
FINANCIAL
REPORT:
a. Approval
of financial Statements – August & September 2012
b. Approval
of check register dated - October
______2012
c. Budget
Review - TABLED
d. Check
signing
11.
NEW
BUSINESS:
a. Sand/Salt
Plastic Bins – 3 quotes
THE REMAINDER OF THE MEETING WAS HELD IN
CAMERA
b. Unit 29 – Special Resolution –
MOTION: KENT/SECOND: CLARE
Given new developments in the ongoing litigation –– including, but not
limited to the case being raised to Queen’s Bench and the fact counsels for
both Kaskitayo House and Patricia Hawreschuk are recommending that Kaskitayo
House purchase Ms. Hawreschuk’s unit (Legal Unit 29) –– and given that we do
not yet know the outcome of the offer to purchase Ms. Hawreschuk’s unit (Legal
Unit 29), as well as possible new remedies for the crawl spaces with
potentially a new timeline, be it moved that the collection of the current
Special Assessment assessed to all owners due on October 31, 2012 be suspended
for 60 days.
In favour: 3 Opposed: 4 DEFEATED
b. Excel
Crawlspace Inspection – KDM to get Excel back to inspect all 18 crewlspaces
c. Correspondence
- TABLED
12.
ITEMS
TABLED – NO DISCUSSION NECESSARY:
a. Fencing
between buildings tabled until spring 2013
b. Walkabout
spring/summer 2012
13.
DATE
OF NEXT MEETING: November 27, 2012
a. Location:
14.
ADJORNMENT:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO
HOUSE
Extraordinary
Board Meeting
November
3, 2012
PRESENT: Grant McCargar President (phone)
Jason
Lorenz Vice-President
Charlene Ball Secretary
Kent Sutherland Director
Clare Pasterfield Director
Hania
Kura Director
Rose
Kody Treasurer
GUESTS: Eldon Schechtel Excel
Inspections
Billy Huet Morrison
Hershfield
1.
CALL TO ORDER:
The meeting was
called to order at 9:35 a.m. by Jason Lorenz.
2.
Excel Inspections: Eldon provided a
verbal report on their crawlspace inspection.
3.
Morrison Hershfield: Billy Huet
presented information and responded to questions.
4.
Roofing: Motion: Rose/Kent 2nd: To
contract PM Roofing up to a cost of
$112,000.00 as quoted with a 3 year warranty to start in spring, 2013,
pending quote for extension of membrane inside interior wall.
CARRIED
5.
Adjourned: 12:40 p.m.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO. 782 2678
KASKITAYO HOUSE
Approved Board Meeting Minutes
November 27, 2012
PRESENT: Grant McCargar President
(By Telecom)
Jason Lorenz Vice President
Rose Kody Treasurer
Charlene
Ball Secretary
Hania
Kura Property
Director
Clare
Pasterfield Property
Director
Kent
Sutherland Bylaw
Director
Monica Kozak Condominium Manager,
KDM Management Inc.
1. CALL TO ORDER:
The
meeting was called to order at 6:30 PM by Grant McCargar.
2. ELECTION OF CHAIRMAN:
MOTION by Charlene Ball and SECONDED by Rose Kody
that the Grant McCargar chair the meeting.
4 for and 3 against. CARRIED.
MOTION by Kent Sutherland and SECONDED by Clare Pasterfield that Jason Lorenz chair
the meeting. 3 for and 4 against. Motion
not carried.
The
Board discussed the issue with the current bylaw that makes no reference to
teleconferencing. The bylaws do not
specify allowing nor disallowing a director to participate in Board meetings
via teleconference.
MOTION by Charlene Ball and SECONDED by Hania
Kura that the Board change the bylaws to specifically allow participation at
Board meetings via teleconference. The
Board will propose the change to the bylaws with a special resolution by
write-in vote. CARRIED.
3. QUORUM:
There
was a quorum present pursuant to bylaw section 6;7 of the 7 members were
present.
4. APPROVAL/ADDITIONS OF AGENDA:
MOTION by Hania Kura and SECONDED by Kent Sutherland to approve the agenda with the
following additions: Old Business:a )Inspection of Two Units b) Board Binders c) Siding/Stucco – Special Resolution ;Financial Report: a) Budget Approval: New Business:
a) Reimburse Ground Floor Units for Gas b) No SolicitingSigns. CARRIED.
5. APPROVAL/AMENDMENTS OF MINUTES:
MOTION by Clare Pasterfield SECONDED by Jason Lorenz to approve the minutes dated
October 23 with amendments: add
“Property” to Director for Clare; add “Bylaw” to Director for Kent; change unit
numbers to legal numbers and delete names of owners. CARRIED.
MOTION by Rose Kody and SECONDED by Hania Kura
to approve the extraordinary meeting minutes of November 3, 2012 with the
amendments: add “Property” to Director for Clare,;add “Bylaw” to Director for
Kent. CARRIED.
6. PROPERTY DIRECTORS REPORT:
The
issue with the front door in B2 will be looked after by Shiba.
The
heater in B5 has been repaired. KDM will
provide details of the problem to the property directors.
The
heater in B1 will be checked by Clare and if required a contractor will be
called out.
The
light in the B5 building is blinking.
KDM will notify Shiba to change or repair.
Shiba
will be directed to purchase light bulbs as he sees fit.
7. BUSINESS ARISING FROM THE MINUTES:
a. Litigation – Ongoing
Grant
has emailed the Board the correspondence from the lawyer.
b. Fire Inspection Report
and Deficiencies
MOTION by Clare Pasterfield SECONDED by Hania Kura that KDM get quotes from 3D and Top
Safety for the outstanding deficiencies (which Shiba cannot look after) and
purchase of required fire extinguishers noted on the inspection report from 3D
Fire Safety. KDM will proceed with the contractor with the lowest bid. CARRIED.
c. Windows
KDM
will follow up with All Reach Glass for the report on all window repairs. The report will be emailed to Jason who will
call the owners and see if they are satisfied with the work done. B3 -102 the frame appears to be installed
incorrectly. Question All Reach Glass on the repairs required.
d. Parking Signs
All
signs have now been posted.
e. Roof Quotes
The
quote from PM Roofing came in at $109, 000. This project is scheduled for the
spring. It will be supervised by Morrison Hershfield. The eaves will be cleaned and any loose eaves
and downspouts will be tacked on.
f. Lock Boxes
MOTION by Rose Kody SECONDED by Hania Kura that the
Board purchase 4 GE Keysafe Portable Push Button lock boxes at $40.00
each. CARRIED.
Hania
and Clare volunteered to purchase them.
g. Sand/Salt Plastic Bins
Hania
and Clare to purchase 10 small containers to be placed by each entrance. KDM will
be advised of the size of the containers and get quotes for sand to be
delivered.
h. Excel Crawlspace –
Reserve Fund Inspection Addition
The
Board discussed minimum requirements to satisfy the courts. Jason advised that Excel will go to court to
back their report if required. Lawyers have
said that the corporation is required to do what is recommended in the report
from PHH. Grant will forward the report
from Excel to the lawyer for review and feedback. RH Services indicated that
the primary cause of mould was due to a leak from the bathroom in L 29, the
mechanical room and a dryer vent which is disconnected. Jason to figure out
which unit the vent belongs to so that it can be repaired.
MOTION by Jason Lorenz SECONDED by Hania Kura that KDM request a quote from Excel
for the scope of work recommended in their report. CARRIED.
i. Parking Policy
MOTION by
Kent Sutherland SECONDED by Clare Pasterfield to
accept the revised parking policy as proposed by
Kent. The policy is to be kept with the
other Board Policies. CARRIED.
j. L49 – Contractor to Repair
Magic Wand was
contracted to repair the holes in the wall and replace the underlay.
k. Inspection of Two Units
L50
has repaired their unit.
L51 has requested
permission from the Board to extend the date to have the repairs complete
to January 31, 2013. KDM will send a
letter on behalf of the Board that the Board has approved his request and
will check on the unit on February 1, 2013.
l. Board Binders
The
Board decided not to keep physical binders.
Charlene will email to the Board members all the information required.
m. Siding/Stucco – Special
Resolution
The
special resolution to change the stucco to siding has been passed with 8144
unit factors in favor of the change (7500 unit
factors required).
8. FINANCIAL REPORT:
a. Approval of Financial
Statements
MOTIONED by Rose
Kody and SECONDED by Clare Pasterfield to accept
the October 2012 financial statements as
information and that all cheques be signed as per the cheque register. CARRIED.
b. Approval of Cheque register
c. Cheque Signing – all
other cheques were signed.
d. Arrears
KDM
is to follow up on all arrears as directed by Board Policy.
Legal
54 – the Special Assessment has been paid by the company that has taken over
possession of the unit.
Interest
is to be charged on the Special Assessment on amounts owing after 30 days.
e. Budget
MOTIONED by Rose
Kody and SECONDED by Jason Lorenz that the Board
approve the budget for 2013 with a 6% increase in condominium
contributions. KDM will send out letters
with the approved budget by the end of this month. CARRIED.
MOTIONED by Rose Kody and SECONDED BY Hania Kura to approve the Capital Reserve Fund Expenditures for
2013 as presented by Rose Kody. CARRIED.
The
Capital Reserve Fund Expenditures for 2013 Report provides a revised schedule
for the Capital Replacement projects funded by the Special Assessment. The
Board will hold information sessions to advise owners of the changes to the
proposed expenditures.
A
committee will be formed to create the Five Year Reserve Fund Plan for the
corporation. Clare and Hania to follow up in January 2013.
9. NEW BUSINESS:
a. Letter from L51
All
concerns expressed by the owner of L51 have been completed except the parking
lot issue. KDM will ask Shiba to put reflective tape on
the posts at the entrances to the parking
lot. They have to be positioned high
enough so that they are not covered with snow
piles.
b. Policy on Owners
Attending Board Meetings
MOTIONED by Grant
McCargar and SECONDED by Jason Lorenz that the Board
accepted the Policy as drafted regarding
owners attending Board Meetings. Owners
cannot attend Board meetings unless granted permission by the Board in advance. CARRIED. Information sessions will be held
periodically for owners.
c. Reimburse Ground Floor
Units for Gas for Heating Crawlspaces
KDM
will prepare cheques to all ground floor units to be reimbursed for the gas for
the year.
Amounts are based on calculations from Wade Engineering.
d. No Solicitations
Kent
will purchase “No Solicitation” stickers for the entrances to the buildings.
10. ITEMS TABLED – NO DISCUSSION NECESSARY:
11. DATE AND LOCATION OF NEXT MEETING:
January 22, 2013from 6:30 to 8:30 p.m. at B4-302, 2912 -105 A Street
(buzzer 009)
12. ADJOURNMENT
MOTIONED by
Kent Sutherland that the meeting be adjourned at 9:30 pm.
