2014 Board Minutes
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
January
28th, 6:30pm
BOARD
MEETING MINUTES
#
102, 10524 29 Avenue
PRESENT:
Grant McCargar
Hania
Kura
Manal El Husseiny
Lorraine Wilson
Brittany Durelle KDM
ABSENT
WITH REGRETS: Ed Peyton,
Hrishikesh Adhikari
1. Quorum established with 4 of 6 members
present
2. Election
of Chair: Grant McCargar
3. Call to order: 6:45 p.m.
4. Approval of agenda: MOTION
by Manal El Husseiny, SECONDED by Hania
Kura to approve agenda as amended. CARRIED.
5. Approval of Minutes of November 26th
MOTION by Manal El Hussieny, SECONDED by Hania Kura CARRIED.
6. Property Directors Report:
Manal
El Husseiny
a)
Handyman has been out on site and completed all
work except for the vent and the drywall to be done in Legal 16.
b)
The unit heater at the front of Building 2 is
not working properly. KDM to contact Save on Mechanical and assess and repair
the issue.
Hania
Kura
a)
Fans in building 3 have not been picked up. KDM to contact the Contractor to come out and
get the fans
b)
Fence – Hania brought up the fence at the back
of the problem. KDM to get a quote to
replace with chain link fencing.
7.
Old Business
& Arising from minutes:
a)
Litigation – Ongoing
b)
Windows –KDM to get in
contact with All Weather Windows regarding the patio door at L34. KDM to set up a time to have All Weather
Windows out on site to look at the problem.
c)
Handyman – The Board
has hired a new Handyman and so far they are very pleased with the work he has
done.
d)
Resolution – Grant is
sending through a list of the owners that need to sign the resolutions to
Manal. Manal will follow up with the
Owners.
e)
L50 – Rainbow
restoration has put through a quote for the repair work that needs to be done
in the furnace rooms of this tower.
Grant is confirming the scope of work with Rainbow and will inform the
Board. KDM to confirm if the work can be
charged back to the owner of L50
f)
B3 Intercom – Hania will check to see if the intercom is
working properly and inform KDM.
g)
Handrails – First Choice will be out to install the
handrails on February 8th, 2014.
a)
Financial
Report
a.
YTD Reports
b.
Cheque signing – Cheque's and cheque register
were signed.
MOTION by Hania
Kura, SECONDED by Lorraine Wilson to
accept financials for info only. CARRIED.
c. MOTION by Hania Kura SECONDED by Manal El Hussieny to move
24,787.16 from the year to date Reserve Projection to the Reserve Fund. CARRIED.
d. MOTION by Hania Kura SECONDED by Manal El Hussieny to move
50,000 from the Operating account to the Reserve Account CARRIED.
8.
New Business
a)
L31 – The Owner of
L31 has failed to evict their tenants.
The Condominium Corporation has now handed down a 30 day eviction notice
that will be enforced by the Corporation.
MOTION
by Lorraine
Wilson SECONDED by Hania Kura to
have the Corporation Evict the tenants in L31.
b) B1 Back Door Keys – Manal to get keys cut
for the back door.
c) Bylaws – Grant to contact Kent
to help with the wording of the insurance bylaw.
d) Cat Request – MOTION by Hania Kura SECONDED
by Manal El Hussieny to approve the requests from Legal 12 to have 2 cats
in her unit.
e) Siding 2014 – MOTION by Hania Kura SECONDED by Manal El Hussieny to
approve First Choice to replace the aluminum siding with vinyl up to
$40,000.
CARRIED.
First Choice has informed
the board that since the lifts did a lot of damage to the landscaping that this
year he will be using scaffolding. There
is still some work that needs to be done to the flashing on Building 1 and 2.
f) Decks – MOTION by Hania Kura SECONDED by Manal El Hussieny to hire
Morrison Hershfield to do a deck spec.
g) Washer – KDM to contact Key
Refrigeration regarding getting a front loading washing machine for Building 4
h) Rose Kody Resignation – MOTION by Hania Kura SECONDED by Manal El Hussieny to accept
the resignation of Rose Kody as she sold her unit in Kaskitayo House.
i) Sun Alliance – KDM to pull GL for all
of Field Law Payments and send over the GL with the invoices and an invoice to
Sun Alliance. KDM to also send a full
copy of the GL to Grant and Manal
j) Treasurer – MOTION by Hania Kura SECONDED
by Manal El Hussieny to appoint Grant McCargar as Treasurer and President.
k) Landscaping – KDM to contact All Star
Landscaping to put ice melt on the sidewalks.
9.
Correspondence
–
10. Next Meeting: February 25th, 2014 at unit #102,
10524 29 Ave.
11. Adjournment: MOTION by Manal El Hussieny to adjourn at 8:15 p.m. CARRIED.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
February
25th, 6:30pm
BOARD
MEETING MINUTES
#
102, 10524 29 Avenue
PRESENT:
Grant McCargar
Hania
Kura
Manal El Husseiny
Lorraine Wilson
Ed Peyton
Hrishikesh Adhikari
Brittany Durelle KDM
ABSENT
WITH REGRETS:
1. Quorum established with 6 of 6 members
present
2. Election
of Chair: Grant McCargar
3. Call to order: 6:30 p.m.
4. Approval of agenda: MOTION
by Hania Kura, SECONDED by Hrishikesh Adhikari to approve
agenda as amended. CARRIED.
5. Approval of Minutes of January 28th
2014 with amendments MOTION by Manal
El Hussieny, SECONDED by Hania Kura CARRIED.
6. Property Directors Report:
Manal
El Husseiny
a)
B2 Washing machine is not working
correctly. It requires too many tokens
to start a load. KDM to have key
refrigeration out to repair.
b)
L13 has a small dog. KDM to confirm that a pet agreement has been
filled out.
Hania
Kura
a)
B3 back stair case light at the top requires a
new fixture.
b)
B4 back entrance light fixture on the inside
also needs to be replaced. KDM to have
Integra out to fix these lights.
c)
Fence 10528 building is coming away from the
post. KDM to have the handyman out to
fix this.
7.
Old Business
& Arising from minutes:
a)
Litigation – Ongoing
b)
Windows –KDM has been in
contact with Mitch from All Weather Windows. KDM to set up a time with
Mitch to go out onto site to look at the Garden Door. KDM to coordinate with Manal if keys are
needed.
c)
Handyman – KDM to have
the handyman come out and look at the lights in Building 3&4 also to fix
the gate beside 10528 and the 4 way stop.
Manal to set up a time with the Handyman to finish the drywall work in
L8
d)
Resolution – All 4 Special
Resolutions have now been passed. KDM
will receive the final copies from Grant and have them registered at Land
Titles.
e) L50 –The Board has confirmed
that the deductible for the work that is to be completed due to the water leak
will be charged back to the unit.
f)
Unit Heater – Save on
Mechanical was out on site and confirmed that the unit heater was turned down.
g)
Fence – KDM presented a quote from Phoenix
Fence. The quote is to replace the
wooden in the back of the building to a chain link fence in the amount of
8,707.65.
MOTION by Hania Kura SECONDED
by Manal El Hussieny to change the wooden fence to a chain link fence up to
the amount of $9,000. CARRIED.
KDM
to collect 2 more quotes and to see what the extra cost would be to extend the
fence to the end of the parking lot.
h)
L31 – The tenants of this unit have been evicted.
i)
Royal Sun Alliance – The invoice for half of the Legal Fees
has been sent to Royal Sun Alliance. KDM
to follow up on payment.
j)
Key – Manal is to work with one of the tenants regarding getting
keys cut for the back door.
k)
First Choice – Siding work has started on Building 5. Railings are on site and are to be
installed. The work has a start date of
February 25th and an end date of April 10th. KDM to run a deposit cheque for First Choice
in the amount of 20,000.
A
quote has been received from First Choice Siding to re build the floor of the
shed and move the shed to rental parking stalls 17-16-15.
MOTION by Hania Kura SECONDED
by Lorraine Wilson to move the shed to rental parking stall 17-16-15.
CARRIED.
MOTION by Ed Peyton SECONDED
by Hrishikesh Adhikari to approve the quote from First Choice in the amount
of 1,500 plus GST.
CARRIED
a)
Financial
Report
a.
YTD Reports
b.
Cheque signing – Cheque's and cheque register
were signed.
MOTION by Grant
McCargar, SECONDED by Hania Kura to
accept the Jan 2014 financials for information only. CARRIED.
c. KDM to look
into the utilities bills and find out why certain bills are substantially
higher than others. KDM to send a copy
of the bills to Grant.
8.
New Business
–
a.
Signing
Authority – KDM to add Hrishikesh
Adhikari as a signing authority. KDM
will gather all the documents needed and get them to Rishi. KDM will also advise the Board Members when
they can go in to sign at the bank.
MOTION
by
Hania Kura SECONDED by Lorraine
Wilson to add Hrishikesh
Adhikari as a singing authority for Kaskitayo House
b. Insurance Bylaw & Special Resolution – Grant will
forward the information to KDM to have printed and sent out to the units. KDM will add in the cover letter a clause
regarding the insurance coverage home owners can get to cover the deductible.
MOTION
by
Hania Kura SECONDED by Manal El
Hussieny to accept option 2 to add in Bylaw 45 (a) pertaining to insurance
deductibles.
9.
Correspondence
–
10. Next Meeting: March 25th at unit #204, 2916 105A
Street @ 6:30pm
11. Adjournment: MOTION by Manal El Hussieny to adjourn at 8:00 p.m. CARRIED.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
March
25th, 6:30pm
BOARD
MEETING MINUTES
#
204, 2916 105 A Street
PRESENT:
Grant McCargar
Hania
Kura
Manal El Husseiny
Ed Peyton
Hrishikesh Adhikari
Brittany Durelle KDM
ABSENT
WITH REGRETS: Lorraine
Wilson
1. Quorum established with 5 of 6 members
present
2. Election
of Chair: Grant McCargar
3. Call to order: 6:30 p.m.
4. Approval of agenda: MOTION
by Hania Kura, SECONDED by Hrishikesh Adhikari to approve
agenda as amended. CARRIED.
5. Approval of Minutes of February 25th
2014 with amendments MOTION by Ed
Peyton SECONDED by Hania Kura CARRIED.
6. Property Directors Report:
Manal
El Husseiny
Hania
Kura
a)
L30 – There is a leather sofa on the patio and
the occupants of this unit are also parking in stalls that are not assigned to
them. KDM to send a warning letter to the unit.
7.
Old Business
& Arising from minutes:
a)
Litigation – Ongoing
b)
Windows – All Weather
Windows was out on site to look at the door.
The technician that came out has made the problem worse. There are scratch-hammer marks in the top
corner of the frame and the door is now cracked and not closing properly. KDM to contact Mitch from All Weather Windows
and have someone out to fix this right away.
c)
Resolution – KDM has sent away
the papers. Once received the Board will
sign and the Bylaws will be finalized.
d)
Fence – Quotes were presented from Rite Way and
Phoenix Fence. The board has decided to
go with 6feet high black vinyl coated chain link fencing. The fence will extend
down the side of building five to the sidewalk at a 5 foot height where the
existing chain link gate stands.
MOTION by Hania Kura SECONDED
by Hrishikesh Adhikari to remove the gate and change the existing wooden
fence to chain link on the side of Building 5. CARRIED.
MOTION by Hania Kura SECONDED
by Hrishikesh Adhikari to have the fence 6 feet high up until the existing
chain link gate besides building five then the height will decrease to 5
feet. The gate will be black vinyl chain
link CARRIED.
Grant
will contact Phoenix Fence to have a revised quote put together and present it
to the Board.
e)
Keys – Edmonton Lock and Safe was the company who originally
change the locks for the furnace room doors.
Grant to get a hold of them to see what the cost would be to re key the
locks the Board cannot access. At the
same time Grant is to get the company to look into the back door lock issue at
Building 5.
f)
Signing Authorities – The Board is to go into the Bank by April
7th to add the new signing authority.
g)
Decks – Quotes have been received from MH to
over-see the balcony project. The Board
has been in contact with Alberta Vinyl Decking for a quote to have 5 balconies
completed in 2014.
h)
Dogs – L14 is allowing their pets to do their business over the balcony. KDM to send a warning letter and to have
someone come out to clean the mess and bill it back to the unit.
a)
Financial
Report
a.
YTD Reports
b.
Cheque signing – Cheque's and cheque register
were signed.
MOTION by Hania
Kura, SECONDED by Ed Peyton to accept
the Feb 2014 financials for information only.
CARRIED.
c. Currently the
Kaskitayo House Reserve fund has a balance of $225, 575.00
8.
New Business
–
9.
Correspondence
–
10. Next Meeting: April 22nd at unit #102, 10524 29 Ave Street @ 6:30pm
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
April
22nd, 6:30pm
BOARD
MEETING MINUTES
#
102 10524 29 Ave
PRESENT:
Grant McCargar
Manal
El Husseiny
Lorraine Wilson
Ed Peyton
Brittany Durelle KDM
ABSENT
WITH REGRETS: Hrishikesh
Adhikari, Hania Kura
1. Quorum established with 5 of 6 members
present
2. Election
of Chair: Grant McCargar
3. Call to order: 6:30 p.m.
Approval
of agenda: MOTION
by Ed Peyton, SECONDED by Manal El
Husseiny
to
approve agenda as amended. CARRIED.
Approval
of Minutes of March 25th
2014 MOTION by Ed Peyton SECONDED by Manal El Husseiny .CARRIED.
4. Property Directors Report:
Manal
El Husseiny
a)
Washer in B2 is still eating tokens. KDM to contact Key Appliances
b)
Handyman is needed to finish the work in L16. When the handyman is onsite he is also to fix
the downspout that has fallen off and the furnace room door to L49.
5.
Old Business
& Arising from minutes:
a)
Litigation – Ongoing
b)
Windows – All Weather
Windows was out on site to look at the door.
KDM to go higher up within All Weather Windows to have the door
repaired.
c)
Resolution – The final
papers have been signed. KDM to send to land titles to be registered.
d)
Fence – The fence has been approved. Phoenix fence is come out to this week to
mark the utilities. All vehicles are to
be removed from along the back fence.
KDM to send a notice to Manal to put up on the fence and in the building
letting the residents know that if they do not move their cars they will be
towed at the owner’s expense.
e)
Keys – Royal Lock and Key was onsite looking at the Furnace Room
locks.
f)
Decks – Quotes will be in by the end of May
a)
Financial
Report
a.
YTD Reports
b.
Cheque signing – Cheque's and cheque register
were signed.
MOTION by Manal El
Hussieny, SECONDED by Lorraine
Wilson to table the March Financials. CARRIED.
6.
New Business
–
a.
Railings
B3102 – Extra
railings will be kept in the mechanical room of B3.
b.
KDM Paperless
– MOTION by
Ed Peyton SECONDED by Lorrain Wilson
to table making a decision regarding KDM going paperless till the next meeting
once more information is gathered. CARRIED.
c.
Auditor –
MOTION by
Ed Peyton SECONDED by Manal El
Hussieny to appoint Cass and Fraser for the 2013 Audit. CARRIED.
7.
Correspondence
–
8. Next Meeting: May 27th, 2014. Hania #204 2916 105A Street
9. Adjournment: MOTION by Manal El Hussieny to adjourn at 7:32 p.m. CARRIED.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
May
27th, 6:30pm
Ratified
BOARD MEETING MINUTES
#
204 2916 105A Street
PRESENT:
Grant McCargar
Hania
Kura
Manal El Husseiny
Lorraine Wilson
Hrishikesh Adhikari
Brittany Durelle KDM
1. Quorum established with 5 of 6 members
present
2. Election
of Chair: Grant McCargar
3. Call to order: 6:30 p.m.
4. Guests: Barry Lofto
5. Approval
of agenda: MOTION
by Hania Kura, SECONDED by Hrishikesh
Adhikari to approve agenda as amended. CARRIED.
6. Approval
of Minutes of April 22nd
2014 MOTION by Lorraine Wilson SECONDED by Grant McCargar. CARRIED.
7. Property Directors Report:
Manal
El Husseiny
a) B5 Door,
Furnace Room door L49, Finish work L16 all to be sent to the Handyman
b) Hania to send
a list of all the balconies that need to be cleaned to KDM.
8.
Old Business
& Arising from minutes:
a)
Litigation – Ongoing. Abris will be working on repairs to the
furnace room in Legal 29.
MOTION
by
Hrishikesh
Adhikari SECONDED by Manal El Husseiny
to approve the repairs to Legal 29 in the amount of 1750.00 plus gst. CARRIED.
b)
Windows – KDM is still
working on trying to try and have All Weather Windows out to fix the garden
door. KDM may have to set up a meeting with
All Weather to come up with a solution.
c)
Fence – While Phoenix fence was onsite they hit
the lines that run to the car plugs in the parking lot. Triad electric has been
out to assess the situation and the repairs have been quoted at 5,700. To date costs incurred is around 1,800.
MOTION by Hania Kura SECONDED
by Lorraine Wilson to approve the quote and repair work in the amount if
7,500 by Triad Electric CARRIED.
d)
Keys – KDM to contact Manal when Handyman is coming out to do the
repairs on L16 so the keys can be put into the Lock Box.
e)
Decks – Tabled at this time
f)
KDM Paperless – Tabled at this time
g)
Bylaws – Have been registered at land titles and
distributed to all Owners that have email.
Hania and Manal to deliver to the units not on the email list.
a)
Financial
Report
a.
YTD Reports
b.
Cheque signing – Cheque's and cheque register
were signed.
c. MOTION by Grant McCargar, SECONDED by Manal El Husseiny to approve
the March, and April Financials for information only. CARRIED.
d. MOTION by Grant McCargar SECONDED by Hania Kura to move
36,226.68 from Reserve Fund Projection to the Reserve Fund. CARRIED.
e. April 2014
the assets for the Corporation were;
Operating Account – 33,364.75
Reserve Fund Account – 37,629.40
YTD Reserve Projection – 36,226.68
GIC – 76,555.27
9.
New Business
–
a.
Resignation –
MOTION by
Hrishikesh
Adhikari SECONDED by Lorraine Wilson
to accept Ed Peytons resignation from the Board. CARRIED.
b.
Treasurer – Grant McCargar
has officially resigned as Treasurer for the Board
c.
New Board
Member – Barry
Lofto joins us with many years of experience with condo boards and financials.
MOTION
by
Hania Kura SECONDED by Lorraine
Wilson to appoint Barry Lofto to the board. CARRIED.
MOTION
by
Hania Kura SECONDED by Manal El Husseiny
to appoint Barry Lofto as Treasurer for the Corporation.
d. Lights – Lights are out on B3 and
Umbrella lights between B3-B2. Grant has
been in communication with Triad to restore the lights and to install heat tape
in the downspouts on the south west corner of B3. This work is to be done while they are out
fixing the underground wires for the car plugs.
10. Next Meeting: June 24th, 2014. Hania #204 2916 105A Street
11. Adjournment: MOTION by Manal El Hussieny to adjourn at 7:50 p.m. CARRIED.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
June
24th, 6:30pm
BOARD
MEETING MINUTES
#
204 2916 105A Street
PRESENT:
Grant McCargar
Hania
Kura
Manal El Husseiny
Hrishikesh Adhikari
Barry Lofto
Deryl Ibbotson KDM
1. Quorum established with 5 of 6 members
present
2. Election
of Chair: Grant McCargar
3. Call to order: 6:30 p.m.
4. Approval
of agenda: MOTION
by Barry Lofto, SECONDED by Hania
Kura to approve agenda as amended. CARRIED.
5. Approval
of Minutes of May 27th:
2014 MOTION by Hania Kura SECONDED by Hrishikesh Adhikari. CARRIED.
6. Property Directors Report:
Manal
El Husseiny
a) B1 and B5 Doors not closing properly, finish
work in L16 all to be sent to the
Handyman.
b) All Weather
windows to replace door in B3 102. KDM to follow up.
c) Follow up
with handyman about repairs to Barry’s suite. KDM to follow up.
d) Intercom in
B2 not Working KDM to follow up.
e) Hania to send
a list of all the balconies that need to be cleaned to KDM.
7.
Old Business
& Arising from minutes:
a)
Litigation – Ongoing.
b)
Windows – KDM is still
working on trying to try and have All Weather Windows out to fix the garden
door. KDM may have to set up a meeting
with All Weather to come up with a solution.
c)
Fence – Triad electric has finished the repair to
the electrical lines. Phoenix Fencing was to begin on the fence repair June 25,
2014.
d)
Keys – KDM to contact Manal when Handyman is coming out to do the
repairs on L16 so the keys can be put into the Lock Box.
e)
Decks – Tabled at this time
f)
KDM Paperless – Grant advised that Legal Counsel advice
was that it was okay to go paperless.
MOTION by Barry Lofto, SECONDED by Hania Kura to go
paperless.
Carried
g)
Bylaws – Have been registered at land titles and
distributed to all Owners that have email.
Hania and Manal to deliver to the units not on the email list.
a)
Financial
Report
a.
YTD Reports. Where is Special Assessment
Recorded?
b.
Cheque signing – Cheque's and cheque register
were signed except Integra Cheque which KDM is to check on..
c.
Holdback for weeping tile should show up as a
liability.
d. MOTION by Grant McCargar, SECONDED by Manal El Husseiny to approve
the May Financials for information only. CARRIED.
e. MOTION by Grant McCargar SECONDED by Hania Kura to move
36,226.68 from Reserve Fund Projection to the Reserve Fund. CARRIED.
f.
May 2014
the assets for the Corporation were;
Operating Account – 33,364.75
Reserve Fund Account – 37,629.40
YTD Reserve Projection – 36,226.68
GIC – 76,555.27
8.
New Business
–
a.
New Board
Member – Barry
Lofto joins us with many years of experience with condo boards and financials.
MOTION
by
Hania Kura SECONDED by Lorraine
Wilson to appoint Barry Lofto to the board. CARRIED.
MOTION
by
Hania Kura SECONDED by Manal El Husseiny
to appoint Barry Lofto as Treasurer for the Corporation.
b. Lights – Lights are out on B3 and
Umbrella lights between B3-B2. Grant has
been in communication with Triad to restore the lights and to install heat tape
in the downspouts on the south west corner of B3. This work is to be done while they are out
fixing the underground wires for the car plugs.
c. Interest on Special Assessment to Commence
July1, 2014.
d. Renovation
request and pet request for B1 204 approved.
e. Manal given
board approval to put up sign RE: bottle Drive.
f.
New Owner Information to be Sent to Grant.
9. Next Meeting: July 21st, 2014. Hania #204 2916 105A Street
10. Adjournment: MOTION by Manal El Hussieny to adjourn at 7:50 p.m. CARRIED.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
July 22st, 2014
Approved
BOARD MEETING MINUTES
#
204 2916 105A Street
PRESENT:
Grant McCargar
Hania
Kura
Manal El Husseiny
Barry Lofto
Lorraine Wilson
Deryl Ibbotson KDM
1.
Quorum established with 5 of 6
members present
2.
Election of Chair: Grant McCargar
3.
Call to
order:
6:45 p.m.
4.
Approval of agenda: MOTION
by Hania Kura, SECONDED by Manal El
Husseiny to approve as amended. CARRIED.
5.
Approval of Minutes of June 24th, 2014 MOTION by Manal El Husseiny SECONDED by Hania. CARRIED.
6.
Property Directors Report:
Manal
El Husseiny
a) B1 and B5 Doors not closing properly. Work to
be finished in L16.
b) All Weather Windows
to replace patio door in B3 102. KDM to follow up.
c) KDM to follow
up with handyman about repairs to Barry’s suite.
d) Intercom in
B2 was serviced. However still occasionally does not seem to work properly.
Manal to monitor.
e) Hania to send
a list of all the balconies that need to be cleaned to KDM.
f) Carpet
cleaning
g) Parking lot
sweep.
h) Manal is to
advise where cleaning supplies are to be purchased.
i) Vacuum
cleaner bags to be supplied by the caretaker. while large garbage bags and
light bulbs to be supplied by Kaskitayo House.
7.
Old Business
& Arising from minutes:
a)
Litigation – Ongoing. Grant
advised that they will be entering Patricia’s suite on August 6th.
b)
Windows – KDM is to
follow up with All Weather Windows on the replacement of the patio door.
c)
Fence – Done.
d)
Keys – KDM to contact Manal when Handyman is coming out to do the
repairs on L16 so the keys can be put into the Lock Box.
e)
Decks – Tabled until spring .Specs to be done in
November.
f)
Weeping Tile- Final landscaping inspection to be
done. Morrison Hershfield to approve. Site survey will be required before
making more payments.
g)
Parking lot Plug ins- The electricians should be able to work
on the parking lot plug ins while they are hot.
h)
Fence- Phoenix have
repaired the fence
10.
Financial Statements:.
a)
Financial
Report
a. Cheque
signing – Cheque's and cheque register were signed.
b. Holdback for
weeping tile should show up as a liability.
MOTION by Grant
McCargar, SECONDED by Manal El Husseiny
to approve the June Financials for information only. CARRIED.
c. July 2014 the assets for the Corporation were;
Operating Account – 42,683.24
Reserve Fund Account 99931.20
8.
New Business
–
9.
Next Meeting: August 26, 2014 @Hania’s @ 6:30
Adjournment:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
THE OWNERS: CONDOMINIUM PLAN NO.782
2678
O/A KASKITAYO HOUSE
SHORT MEETING MINUTES OF THE BOARD
September 23,
2014
1.
The Meeting called to order at 8:00
pm by Grant McCargar, President of Kaskitayo House who also chaired the
meeting.
2. Motion:
by Grant McCargar, Seconded by Manal El Husseiny, to accept the
resignations of board members, Lorraine Wilson and Hrishekish Adhikari.
3. Election of Officers
President: Grant
McCargar
Vice President: Manal
El Husseiny
Secretary: Alfredo
Aburto
Treasurer: l Joan
McCargar
Property Director: Brandon
Nolin-Allan
Property Director: Hania
Kura
Bylaw Director: Thera Roudsepp
Motion:
by Brandin Nolin-Allan, Seconded by Hania
Kura, to accept the officers as outlined. CARRIED
Motion:
by Grant McCargar, Seconded byManal
El Husseiny, that Brandon Nolin-Allan, Thera Roudsepp, Alfredo Aburto and Hania
Kura will have signing authority with two people to sign all cheques. CARRIED
4.. Banking Resolution
A. Banking
Documents - Completed
B. Signing
officers - Completed
C. Board Member
information – Completed
D. FORM 8 –
Completed
5. The date for
the next meeting will be October 21, 2014, at 6:30 pm. at the home of Hania
Kura, B5, unit 204.
6.. Motion: by Grant
McCargar that the meeting stand adjourned at 8:40 pm.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
BOARD
MEETING MINUTES
#
204 2916 105A Street
Held: Monday, October 27, 2014 at 6:30 p.m.
PRESENT:
Joan McCargar Treasurer
Alfredo Aburto Secretary
Hania Kura Property Director
Brandon Nolin-Allan Property
Director
Thera Raudsepp Bylaw
Director
ABSENT W/REGRETS:
Grant McCargar President
Manal El Husseiny Vice
President
Guests: Laura Blaikie, Property Manager,
KDM Management
1. CALL TO ORDER
The meeting
was called to order at 7:00 p.m. by Laura Blaikie.
2. ELECTION OF CHAIRMAN
There being no objection Laura Blaikie acted as
chairman.
3. QUORUM
There was a quorum present 5/7.
4. APPROVAL OF AGENDA
MOTION: by Alfredo
Aburto, SECONDED: by Brandon
Nolin-Allan
CARRIED
5. APPROVAL OF MINUTES for September 23, 2014.
MOTION: by Brandon
Nolin-Allan SECONDED: by Thera
Raudsepp, with one noted correction to the spelling of Thera Raudsepp’s name.
CARRIED
6. BUSINESS ARISING FROM THE MINUTES
a) Litigation Update: Tabled
b) Patio Door Replacement: KDM is to follow up on replacement for
B3-102.
c) New Washing Machine:
MOTION: by Hania
Kura, SECONDED: by Brandon
Nolin-Allan to approve the Key
Refrigeration quote for the new front-loading washing machine for B5 Second
floor laundry room. KDM followed up about a top-loading machine and there would
have been no cost savings.
CARRIED
7. FINANCIAL REPORT
a) Approval of Financial Statements: Financial statements were accepted as
presented.
Summary for end of Sept 2014: Operating Cash Balance - $53,267.72
Reserve
Fund Balance - $76,658.00
b) Board
information required:
·
2 NSFs charged in September – what is the NSF
charge amount?
·
$800 in AR Other account, what is this for?
·
Door and Lock account for 2014. Board believes these are not all of the charges.
c) A
GIC matured on Sept 17th and has not been reinvested. Once signing
authority is confirmed with the bank two board members to review investment
options and report back to the board. The matured GIC is currently sitting in
the reserve fund cash account.
d) Cheque
Register to be e-mailed to Joan McCargar.
e) Cheques
were signed, but Board members have not completed signing authorization. KDM is to resend banking instruction. Cheque to be held until completed. E-mail
cheque copies to Grant McCargar for final payment approval.
f) Arrears: 4 owners are in arrears over 90 days. KDM
explained the standard process for arrears collection. Check that those units whose account is over
90 days has been sent a demand letter, and if so, place caveat. If demand not sent, send demand.
g) Budget 2015: E-mail amended copy to Board for final
approval.
8. NEW BUSINESS
a)
Laundry
Tokens: All providers of laundry tokens are to ensure that a notice is
posted in each laundry room advising residents as to how they can purchase
tokens.
b)
Hose Bib Repair
Unit #26 in B4: A common area hose
bib that is located in this furnace room froze and split last winter. It was disabled, but the owner was advised
that EPCOR would have to attend to shut off the water for a final repair. KDM is to have a plumber contact the owner to
facilitate this final repair.
c)
Leak
38/48 B5: Unit 48’s washing machine
flooded the furnace room of unit 38. A
restoration company is currently reviewing the damages. No insurance claim will be made until costs
are known to exceed the deductible. All
repair costs will be borne by Unit 48.
9. ITEMS TABLED – NO DISCUSSION
a)
Decks – Tabled to Spring
10. NEXT MEETING DATE
Next meeting
will be Monday, November 24, 2014 at 6:30 p.m. to be held at
#104, 2912 – 105A Street, Edmonton, Alberta.
11. ADJOURNMENT: Meeting was adjourned at 8:18
p.m.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
BOARD
MEETING MINUTES
#
204, 2916 105A Street
Held: Monday, November 24, 2014 at 6:30 p.m.
PRESENT:
Grant McCargar President
Joan McCargar Treasurer
Alfredo Aburto Secretary
Hania Kura Property Director
Brandon Nolin-Allan Property
Director
ABSENT W/REGRETS:
Manal El Husseiny Vice
President
Thera Raudsepp Bylaw
Director
Guests: Laura Blaikie, Property Manager,
KDM Management
1. CALL TO ORDER
The meeting was called to order at 6:50 p.m. by Grant
McCargar.
2. ELECTION OF CHAIRMAN
There being no objection Grant McCargar acted as
chairman.
3. QUORUM
There was a quorum present 5/7.
4. APPROVAL OF AGENDA
Grant McCargar proposed some additions to the meeting
agenda (attached).
MOTION: by Brandon
Nolin-Allan, SECONDED: by Hania Kura
to accept the amended agenda.
CARRIED
5. APPROVAL OF MINUTES for October 27, 2014.
MOTION: by Joan
McCargar SECONDED: by Brandon
Nolin-Allan, with one noted correction to the spelling of Key Refrigeration.
CARRIED
6. PROPERTY REPORT
a) Brandon
Nolin-Allan (B1/B2): No report
b) Hania
Kura (B3/B4/B5): The list of items requiring follow up by KDM has been
completed. KDM requires Front Door keys to be available for contractors. The
keys should be in a lock box which will be confirmed by Laura Blaikie.
7. BUSINESS ARISING FROM THE MINUTES
a) Litigation Update: Grant McCargar sent an update to the Board
Members via e-mail. Grant McCargar to forward the correspondence to Laura
Blaikie.
b) Patio Door Replacement for Unit 34: All Weather Windows has not responded to
any requests regarding the patio doors. Laura Blaikie to obtain a quote for a
new door from a different vendor.
c) Weeping Tiles: Demolition of the patio in Unit 28 has been
completed and the weeping tile repair is done. The Board is waiting for
Morrison Hershfield to approve the final grading before Emcee Construction can
be paid.
d) New Washing Machine: A top-load washing machine was installed
despite the Board approving a front-load washer. No further action is required
as the top-load washing machine was cheaper.
e) Laundry Tokens Distribution: Laundry tokens are being sold by Lorraine
Wilson in B1/B2, Charlene Ball in B3, and Hania Kura in B4/B5.
f) August 26th Board Meeting
Minutes: The minutes for the board
meeting on August 26th are missing. Due to a change in personnel
within KDM, the minutes have been misplaced and are unavailable.
g) Auditor Client Representative Letter: The letter has been signed and returned to
the Auditor.
8. FINANCIAL REPORT
a) Approval of Financial Statements: Financial statements were accepted as
presented.
Summary for end of Oct
2014: Operating Cash Balance - $21,571.47
Reserve
Fund Balance - $154,581.95
YTD
Reserve Projection - $18,113.34
b) Arrears: Owners in arrears have been contacted.
Statements and demand letters have been sent but costs associated with caveats
and legal fees will be more than the amounts owing. Unit 11 has an outstanding
balance of $0.84. Joan McCargar to send an e-mail to Laura Blaikie directing
that this balance be cancelled. Unit 36 has arrears related to a storage unit
rental to a tenant. Clarification was given that Owners are responsible for
paying for any parking stall and storage room rentals and that the Corporation
does not deal directly with tenants.
c) Charge Backs: Charge backs should not be listed as
Income but should be credited against the related Operating Expense.
d) Cheque Register: Grant McCargar explained the invoices related
to the cheque register. Since no one had issues with the cheque register, the
cheques were signed.
e) GIC:
The matured GIC is currently sitting in the reserve fund cash account.
MOTION: by
Grant McCargar, SECONDED: by Hania
Kura to invest $81,000 in a 1-year non-redeemable GIC at a financial
institution to be determined.
CARRIED
f) Budget 2015: Joan McCargar has sent the 2015 Budget to
the Board Members for approval.
MOTION: by
Joan McCargar, SECONDED: by Hania
Kura to approve the 2015 Budget as presented.
CARRIED
9. NEW BUSINESS
a)
Hose Bib
Repair Unit 26 in B4: Contractor
indicated that a new pipe from the valve in the furnace room to the hose bib
would freeze again unless it were heat traced. A new electrical outlet would be
required in the furnace room.
MOTION:
by Brandon Nolin-Allan, SECONDED:
by Hania Kura to abandon the common property hose bib in the Unit 26 furnace
room. Alfredo Aburto to tag the pipe explaining the reason for abandonment.
CARRIED
b)
Leak
38/48 B5: The invoice for the
emergency repair work has been approved and the cheque has been signed. The
quote for the remediation work has been received. The Corporation may have to
pay the bill and charge back the Unit 48 Owner. Grant McCargar cautioned that
the operating account may not have enough money to pay this bill.
c)
Contractor
List: Laura Blaikie to send the
contractor list to the Board for verification.
d)
Pest
Infestation in Unit 45: A bed bug
infestation has been found in Unit 45. Inspections have been scheduled for
adjacent units. The protocol is that if a source of the infestation is found in
another unit then the owner of that unit will be charged for the pest control
and the inspections. If no other infestation is found the Owner of Unit 45 will
be charged for the inspections to the other units.
e)
Snow
Removal / Landscaping Contract: All-Star
has provided a quote for services with differing levels of service and options.
MOTION:
by Hania Kura, SECONDED: by Brandon
Nolin-Allan to enter into a contract for the Standard landscaping package and
the basic winter package with no premium services.
CARRIED
f)
Chimney
Inspections: Because of the recent snowfall
it is too late to book an annual chimney inspection. Laura Blaikie to get a
quote from Chim Chimney for an inspection as early in 2015 as possible.
g)
Fire
Inspection: Laura Blaikie to book
Top Fire Safety for the annual fire inspection.
h)
Ceiling
Painting Request for Unit 45: The
ceiling in Unit 45 has some water stains due to a leak in the roof. The
Corporation will pay to touch up the stained portion of the ceiling only. Unit
45 Owner has obtained a quote to paint and touch up the ceiling. Laura Blaikie
to follow up on this quote.
i)
Contractor
Contacts to Board Members: Laura
Blaikie will be the go-between for communication between contractors and board
members. Board members will not be contacted directly by contractors.
j)
Property
Manager Direction for the Board:
Property Directors to deal directly with Laura Blaikie for any repair
requests and work to be given to contractors.
k)
Paint
Colours for the Exterior: The
remaining wood siding was planned to be replaced with vinyl siding, though this
siding is not damaged and can be painted instead. Laura Blaikie to get a
budgetary quote to paint the wood siding in either the light or dark colour to
match the vinyl siding.
9.
NEXT
MEETING DATE
Next meeting
will be Tuesday, December 16, 2014 at 6:30 p.m. to be held at
#101, 2912 - 105A Street, Edmonton, Alberta.
10. ADJOURNMENT
MOTION: by Brandon Nolin-Allan, SECONDED: by Hania Kura to adjourn the
meeting at 8:49 p.m.
CARRIED
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
KASKITAYO
HOUSE
THE
OWNERS: CONDOMINIUM PLAN NO. 782 2678
BOARD
MEETING MINUTES
#101,
2912 105A Street
Held: Tuesday, December 16, 2014 at 6:30 p.m.
PRESENT:
Grant McCargar President
Manal El Husseiny Vice
President
Joan McCargar Treasurer
Alfredo Aburto Secretary
Hania Kura Property Director
ABSENT W/REGRETS:
Brandon Nolin-Allan Property
Director
Thera Raudsepp Bylaw
Director
Guests: Laura Blaikie, Property Manager,
KDM Management
1. CALL TO ORDER
The meeting was called to order at 6:45 p.m. by Grant
McCargar.
2. QUORUM/CHAIRMAN
There was a quorum present: 5/7. There being no
objection Grant McCargar acted as chairman.
3. APPROVAL OF AGENDA
Grant McCargar proposed some additions to the meeting
agenda (attached).
MOTION: by Hania
Kura, SECONDED: by Alfredo Aburto to
accept the amended agenda.
CARRIED
4. APPROVAL OF MINUTES for November 24, 2014.
MOTION: by Joan
McCargar SECONDED: by Hania Kura.
CARRIED
5. FINANCIAL REPORT
a) Approval of Financial Statements: Financial statements were accepted as
presented.
Summary for end of
Nov 2014: Operating Cash Balance
- $27,628.94
Reserve
Fund Balance - $87,475.00
b) GIC:
A 1-year non-redeemable GIC has been purchased for $81,000. It will
mature on December 1, 2015 with 1.55% interest at maturity. Cash on hand after
the GIC was purchased is $68,085 at the end of November 2014.
c) Cheque Register: Joan McCargar requested more information for
a charge of $519.75 under grounds maintenance. Laura will check with the
accountant.
d) Audit Update: The report is outstanding. Laura Blaikie will
look into this.
6.
OLD
BUSINESS
a) Litigation Update: Nothing to report.
b) Patio Door Replacement for Unit 34: Ongoing.
c) Weeping Tiles: Tabled.
d) Hose Bib Repair Unit 26 in B4: The repair was completed by Rainbow Restoration,
despite their previous assertion that there was no point in carrying out the
repair without installing heat tracing on the new line.
e) Leak 38/48 B5: All leaks and frozen pipes are being
dealt with and will be charged back to the Unit 48 owner.
f) Fire Inspection: Completed.
g) Ceiling Painting Request for Unit 45: Still awaiting the painting quote from the
Unit 45 owner.
h) Contractor List: List was reviewed and
approved.
i)
Pest
Control Update: Eco Pest has been to numerous suites in B3. Unit 35 (suspected
source) was cooperative with the treatment. Treatments scheduled for Units 25
and 45 in B3. Common areas in B3 have been treated. Eco Pest would like to
inspect Unit 26 in B4 because it is adjacent to Unit 25 in B3. Grant McCargar suggested
to check with Eco Pest if an inspection is needed because there is a concrete
block firewall between B3 and B4. Laura to forward any reports from Eco Pest.
7. PROPERTY REPORT
a) Brandon
Nolin-Allan (B1/B2): Absent
b) Hania
Kura (B3/B4/B5): The volume of the intercom in B3 is too low.
8. NEW BUSINESS
a)
Rental
Parking Request: Hania Kura will
administer the parking lot assignments and will let Thera Raudsepp know which
stalls are rented so that she can monitor them as the bylaw director. Grant
McCargar will send out the latest parking lot map. Laura Blaikie to send out a
contractor to post signage in the parking lot once Grant indicates where the
signs should be.
b)
Parking
Lot Plug-Ins: All of the parking lot
plug-ins have been wired incorrectly to the wrong units when the stumps were
raised. Electricians to be sent out to rotate the stumps so that the plug-ins
facing each parking stall are wired to the correct unit.
c)
Mailbox
Break-in in B2: Someone broke into
the mailboxes in B2 and some are damaged and cannot be closed. The frame around
the entire mailbox also looks to be broken and may need to be fixed. Laura
Blaikie to send a locksmith to look at the mailbox frame and provide a
recommendation. If only the individual mailboxes need to be fixed then that is
the responsibility of each individual owner. Hania Kura will send an old quote
for new mailboxes that she had previously received.
9.
NEXT
MEETING DATE
Next meeting will be Tuesday, January
20, 2014 at 6:30 p.m. to be held at #204, 2916 - 105A Street, Edmonton,
Alberta.
10. ADJOURNMENT
MOTION: by Hania Kura, SECONDED: by Alfredo Aburto to adjourn
the meeting at 7:40 p.m.
CARRIED
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
No comments:
Post a Comment